PTCC Constitution

PETERBOROUGH TOWN CRICKET CLUB – Constitution

1. Name

The club is called Peterborough Town Cricket Club (“the Cricket Club”) and is affiliated to the English Cricket Board (ECB), the Huntingdonshire Cricket Board (HCB) and Peterborough Town Sports Club (“the Sports Club”).

2. Aims and objectives

The aims and objectives of the Cricket Club are:

To offer coaching and competitive opportunities in cricket to all members
To promote the club within the local and cricket communities
To manage the associated cricket facilities at the Sports Club
To ensure a duty of care to all members of the Cricket Club
To provide all of its services in a way that is fair and equitable to everyone
To ensure that all present and future members receive fair and equal treatment.

The Cricket Club will endeavour to support the aims and objectives of the ECB in fostering, developing and extending interest in cricket and in doing so will comply with its rules and bye-laws.

The Cricket Club will adopt the ECB Safe Hands Cricket Policy for safeguarding children./p>

The Cricket Club is committed to ensuring that equity is incorporated across all aspects of it’s development. In doing so, The Cricket Club acknowledges and adopts the following Sport England definition of sports equity:

Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society
The Cricket Club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status
The Cricket Club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse
All Cricket Club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.
The Cricket Club will deal with any incidence of discriminatory behaviour seriously, according to the Cricket Club’s disciplinary procedures.

Anti-discrimination

· The Club adopts the ECB Anti-Discrimination Code 2022. The Code sets out discriminatory behaviour which, when carried out by a participant/member who is required to comply with it, will be a breach of the Code and may be sanctioned accordingly

3. Membership

Membership shall consist of officers and members of the Cricket Club.

All members are subject to the regulations of the constitution and by joining the Cricket Club will be deemed to accept these regulations and codes of conduct that the club has adopted.

The Cricket Club and its membership shall endorse and adopt and anti-discriminatory policy and encourage open access to all of its activities and facilities irrespective of age, ability, sex, sexuality, race, colour, religious or cultural beliefs

Members will be enrolled in one of the following categories:

Full member (other than below)
Under 21 and in full time employment
Student in full time education
Junior member

Adult and student match fees will be paid for all games. Match fees will be reviewed and set annually by the Cricket Club with the agreement of the Sports Club.

4. Membership fees

Membership fees will be set annually by the Management Committee of the Sports Club to which the Cricket Club is affiliated.

Fees will be paid annually by 31 May. Various payment terms are available through the Sports Club.

5. Officers of the Cricket Club

The officers of the Cricket Club are :

Chair
Honorary Secretary
Treasurer / Finance
1st team Captain Saturday (the club captain)
1st team Captain Sunday
2nd team Captain Saturday
2nd team Captain Sunday
3rd team Captain Saturdays
Youth Cricket Officer
Safeguarding Officer
Social Media Officer
Grants and Sponsorship Fundraising Officer
Up to 3 additional members may be co-opted onto the Committee

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-election.

6. Committee

The Cricket Club will be managed through the Committee consisting of those posts described above.

Committee meetings will be convened by the Secretary of the Cricket Club and held no less than 5 times each year.

The quorum required for business to be agreed will be 5.

All questions arising at Committee meetings shall be decided upon by a simple majority of those present and entitled to vote. No person shall exercise more than one vote but in the case of equal votes, the Chair of the meeting shall have a second or casting vote.

Minutes of Committee meetings shall be taken by the Secretary and issued in advance of each subsequent meeting.

The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Cricket Club.

The Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Committee as necessary to fulfill its business objectives.

The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/ constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings

The Committee will be responsible for establishing the procedures for team selection.

7. Finance

All monies raised by or on behalf of the Cricket Club shall be applied to further the aims and objectives of the Cricket Club and Sports Club.

All Cricket Club monies will be banked in an account held in the name of the Sports Club.

The Club Treasurer will be responsible for the finances of the Cricket Club and will liaise with the Manager of the Sports Club with regard to the accounting of the Cricket Clubs own funds.

The financial year of the Cricket Club will end on 31 September to coincide with that of the Sports Club.

A statement of the Cricket Clubs annual accounts will be presented by the Treasurer at the Annual General Meeting of the Cricket Club.

8. Annual General Meetings

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Cricket Club Committee and a statement of the cricket club accounts held by the Sports Club.

Nominations for officers of the Cricket Club Committee will be sent to the Secretary prior to the AGM.

Election of officers is to take place at the AGM./p>

All full members and life members have the right to vote at the AGM.

Parents / carers / guardians of junior members have automatic non voting membership rights at the AGM.

The quorum for AGMs will be 12.

The Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

9. Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary or Chair.

The Committee will meet to hear complaints within 7 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 2 days of the hearing.

There will be the right of appeal to the Cricket Club Committee following disciplinary action being announced. The committee should consider the appeal within 10 days of the Secretary receiving the appeal.

10. Dissolution

If at any General Meeting of the club, a resolution be passed calling for the dissolution of the Cricket Club, the Secretary shall immediately convene a Special General Meeting of the Cricket Club to be held not less than one month thereafter to discuss and vote on the resolution.
If at that Special Meeting, the resolution is carried by at least two-thirds (three quarters) of the Full Voting Membership present at the meeting, the Cricket Club Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Cricket Club and discharge all debts and liabilities of the Cricket Club.
The Cricket Club Committee will then be responsible for the orderly winding up of the Cricket Club’s affairs.
After settling all liabilities of the Cricket Club, the Cricket Club Committee shall dispose of the net assets remaining to one or more of the following:
to another Club with similar sports purposes which is a registered charity and/or
to another Club with similar sports purposes which is a registered Community Amateur Sports Club and/or
to the Cricket Club’s governing body (the Sports Club) for use by them for related community sports.

11. Amendments to the constitution

The constitution shall only be altered by a written resolution submitted not less than 30 days in advance of and approved at an AGM or EGM through agreement by majority vote.

12. Declaration

Peterborough Town Cricket Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

Signed:

Date:

Name:

Cricket Club Chair

Signed: